Week 8 Blog

  1. Summarize and report out on the results of the SKS exercise. 

 

START DOING:

  • Working more hands on with each other, we were planning on working together to begin prototyping processing techniques (may be unrealistic now given new developments)
  • Keep in better contact with UPD team and other resources on and off campus we can utilize (Maybe assign a communications role to someone)
  • Be more specific in our research efforts (devote our efforts to a common idea)

 

KEEP DOING

  • Communicating with each other
  • Weekly debriefs (notes and agendas really help)
  • Focusing our research efforts on copra processing
  • Keep bringing positive energy
  • Stay on top of things as much as possible 

 

STOP DOING

  • Stop researching for the sake of researching, all focus on one pathway, or maybe even like evaluating what we need, what we have, and therefore what pathway we need to go towards
  • In-person meeting → Need to set up a virtual meeting that works for all of us. Make sure everyone is motivated and feels supportive too.
  • Getting snacks for each other when we’re late bc it’s “hard” to know who’s late. Instead, Ami sometimes brings snacks for all us, which is appreciated :)), but now with this remote environment, snacks are going to be less accessible 

2. Develop a detailed Collaboration Plan for your team clearly articulating your Goals (Small g and Big G), Roles,Procedures, and Relationships.

 

 

Team Name: COPDRY                                                                            Date: 03/20/2020
Goals Personal goals:

Brianna: 

Make as much useful contribution as possible, positively influence the group, create strong relationships, Improve my 

group work skills, research ability, and engineering mindset. Then I hope to use all these personal improvements to make a

social impact that matters.

Tri:

Become a well-rounded researcher who can advance the knowledge of humanity and at the same time apply my knowledge and experience to make a social impact.

Build life-long friendship with peers at Lehigh and those in the Philippines

Jake:

Learn how to conduct meaningful, professional research that will help move our project forward. Help to develop a solution that encompasses all aspects of the problem at hand. Improve how I conduct myself in a professional setting (including public speaking and presenting in front of large audiences). Practice and improve designing and engineering skills and build and expand my professional network.

Sammy:

Gain experience in conducting meaningful research and working on an interdisciplinary team. Make valuable contributions to move the project forward and create sustainable impact. Improve my interpersonal skills and develop a new mindset 

Ami: 

Contribute to the project in a meaningful way, understanding my own strengths and weaknesses , and learning how I can efficiently and effectively work within a diverse team. Help to better enforce communications within the team and outside the team, and become a better researcher and writer. Improve my own hard and soft skill sets including communications, and better understanding design thinking, engineering design, and supply chain.

Project Goal:

The project aims to improve copra processing and process streamlining for elevating the livelihoods of copra farmers by generating additional income.

Is our Project Goal scaled to our resources (dreams, materials, skills, differences, etc.) and constraints (assignment, time, skills, etc.)?

As a team, we have the given resources and knowledge needed to design and prototype a device that can better process copra. Unfortunately, due to given circumstances, our access to both each other and the tools required are constraining the timetable for which this project will operate on.  

Since COPRA is a multi-year project, we as a team will lay up a strong foundation so that we can transfer the knowledge to other teams. The hope is that future teams will be able to scale upon the ideas and designs we come up with throughout this year.

 

Metrics for Success

    • Design, energy efficiency, and sustainability of the processing technique
    • Amount of high-quality copra that can be produced using new methods
    • Amount of additional income that can be generated for copra farmers
    • Scalability and Sustainability of the business model (can we actually get people to use this)
Roles Who is responsible for which deliverables?

  • All of the team members will be responsible for all of the deliverables until further notices regarding the format of the presentations and posters
  • Our project is still in the very early stages, it is likely every group member will be contributing to the same deliverables at this point in time

Which deliverables that require collaboration, subgroups & individual work? Who does each person depend upon to succeed?

Deliverables 

  • Presentation – Collaboration
  • Poster for the lehigh expo – Sub group/ Collaboration
  • Preliminary Design Concepts – Sub group/Collaboration
  • Testing Data – Sub group/Individual
  • Final report – Collaboration

Do we need a project manager to coordinate? 

  • Yes, we do need one. However, specific to our group, we decide to rotate our project manager once every three weeks so that everyone has a chance to step up and take responsible for the group’s success
  • We realize the importance of having a manager to help organize and coordinate group work and research, but believe that having a rotating leadership position helps alleviate the stress from one individual
Procedures Decision-making 

  • Consensus, our group has had very few disagreements
    • If consensus can’t be achieved we will default to majority rules/the advice of our project advisor

Effective meetings

  • We’ve conducting weekly meetings (along with multiple weekly sub meetings) to keep everyone on track and updated with all the key information regarding our project
    • Before each meeting we lay out an agenda to increase efficiency of meetings and help steer the conversation in the right direction
    • We write weekly briefs (in accordance with our TE 211 course work) to keep documented records on what work and research we do each week
  • We plan to continue holding these weekly meetings over Zoom at the same time and in the same fashion
  • Keep track of time during meetings
  • At the end of every meeting we make sure to assign weekly work to each group member to ensure that we can hold each other accountable

Meeting roles

  •  During meetings the leader will facilitate the meeting and assign a different scribe for each meeting.
  • The leader role will be rotated every 3 weeks

Communication

  • Up until this week we had planned, in person meetings once a week on Fridays from 3:00 – 4:00 PM
    • Given the situation we will transition our weekly meetings to Zoom. They will continue to be held at the same time
Relationships Teamwork

  • Our team has been very agreeable up to this point – we’ve had few disagreements if any
    • Our assumption is that transitioning to video chatting as our primary form of communication will not be a problem
  • We’re all engineers, meaning we all tend to learn through hands on experiences
    • We have backgrounds in Materials Science Engineering, Mechanical Engineerings, Industrial Systems Engineering and Product Design
    • The team also consists of different backgrounds such as athletics, international, cultural, and greek life.
    • We have different interests outside of engineering: make-up and sports, band music, music composition, nature, and chess.

Listening – As team we enter group meetings with an open mindset and are ready listen to each other 

Team Name– Copdry / Copra Processing

 

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